21/11/2025

Introduction

Lautoka Hockey Association (“we,” “our,” or “the District”) is committed to protecting the privacy and personal information of our athletes, families, coaches, and administrators. This Privacy Policy outlines how we collect, use, protect, and share personal information—particularly for minors—in compliance with Fiji Laws.

By participating in our programs or using our services, you agree to the practices described below.

Information We Collect

We may collect the following types of personal information:

From Parents/Guardians or Athletes:

  • Name, email, phone number, and home address
  • Date of birth and age
  • Emergency contact details
  • Relevant medical information (e.g., allergies, medications)
  • Photos and video recordings
  • School and grade level
  • Participation and team history                                     

How We Use Your Information

Personal information is used solely for legitimate District operations, including:

  • Program registration and team rosters
  • Communication about schedules, events, and updates
  • Managing medical or emergency situations
  • Marketing and promotional outreach (only with consent)
  • Background checks for staff and volunteers
  • Legal or insurance-related documentation

‍Parental Consent and Children’s Privacy

Before collecting any data from a person under 18, we will request explicit parental or legal guardian consent.

Parents have the right to:

  • Review their child’s personal data
  • Request deletion of the child’s data
  • Refuse future collection or use of the data

To exercise these rights, please email us at info@lautokahockey.com

Sharing of Personal Information

We do not sell or rent personal information to any third parties.

We may share information only with:

  • Trusted vendors who assist in running our programs
  • Athletic governing bodies (Fiji Hockey Federation)
  • Emergency personnel (when necessary)
  • Legal authorities, as required by law

All third parties are contractually required to protect your information.

‍Photographs and Media

We may use images or video of athletes for promotional purposes on:

  • The District website and social media
  • Recruitment and highlight reels
  • Printed or digital marketing materials

Parents or anyone may opt out of photo or media usage at any time by contacting us at info@lautokahockey.com.

‍Data Protection and Retention

We take data protection seriously. Our safeguards include:

  • Secure digital platforms
  • Limited access to personal data on a need-to-know basis
  • LHA Committee training on data privacy and security
  • Password protection and encrypted communications

We retain personal information only as long as necessary for program or legal purposes, after which it is securely deleted.

‍Your Rights

Parents, guardians, and athletes (over 18) have the right to:

  • Access or update their personal data
  • Withdraw consent at any time
  • Request deletion of personal information

To make such a request, please email info@lautokahockey.com  

‍Third-Party Services and Links

Our website or communication channels may link to other third-party websites. We are not responsible for the content or privacy policies of those sites. Please review their privacy practices before sharing any personal information.

Use of Google Analytics & Google Search Console
Data Tracking and Website Performance Monitoring

The Lautoka Hockey Association (LHA) website uses Google Analytics and Google Search Console to help us understand how visitors interact with our site, improve overall user experience, and maintain the website’s performance and security. These tools collect general and anonymous data. No personally identifiable information is collected unless voluntarily provided by the user.

Google Analytics

Google Analytics collects standard internet log information and user-behaviour data, such as:

  • Pages visited

  • Time spent on each page

  • Navigation pathways (how users move through the website)

  • Device types (mobile, desktop, tablet)

  • Geographical region (general, non-specific)

  • Traffic sources (e.g., Google Search, social media, direct entry)

Purpose of Data Collection:

  • To analyse website performance

  • To identify which pages or content are most useful to visitors

  • To improve navigation, structure and user experience

  • To detect technical issues or slow pages

  • To support content planning and user engagement strategies

Data Protection:

  • All data collected is anonymised.

  • Google Analytics does not allow LHA to identify individual users.

  • LHA does not combine Google Analytics data with personal information provided elsewhere on the website (e.g., contact forms).

Opt-Out Option:
Users may choose to disable Google Analytics tracking by adjusting browser settings or by installing the Google Analytics opt-out add-on.

Google Search Console

Google Search Console is used for performance monitoring, search optimisation, and security checks. The tool collects anonymous data such as:

  • Search queries that lead users to the website

  • Visibility in Google Search (impressions and clicks)

  • Website errors (broken links, mobile usability issues)

  • Indexing status (which pages are visible on Google)

  • Security alerts (malware, hacking attempts)

Purpose of Data Collection:

  • To maintain the website’s health and technical performance

  • To monitor how the website appears in Google Search

  • To identify search keywords and improve SEO

  • To detect and fix technical problems promptly

  • To improve accessibility and loading performance

Google Search Console does not collect personal data about visitors. All information provided is aggregated and anonymous.

How We Protect Your Data

  • No personal data is shared with third parties unless required by law.

  • All analytics information remains within the LHA technical administration team.

  • We follow standard industry practices to keep the website secure.

User Consent

By using the LHA website, users agree to the collection of anonymised analytics data for the purposes outlined above. Users who do not agree may adjust browser settings or discontinue use of the site.

‍Policy Updates

We may occasionally update this Privacy Policy. Any changes will be reflected with a new “Effective Date” at the top of the policy. We recommend checking this policy periodically.

‍Contact Us

If you have any questions about this policy or how we handle personal data, please contact:

Lautoka Hockey Association

📧 Email: info@lautokahockey.com

📍 Location: Lautoka, Fiji.